Host an Event : How To Help : SPCA of Luzerne County

Host an event to benefit the SPCA of Luzerne County!

SPCA of Luzerne County Third Party Events are for the purpose of fundraising, awareness, or gathering items for our shelter.

We rely on support from caring individuals who host events to benefit the organization. If you are interested in hosting a third party event, please fill out the form below, or print, sign, and return this third party event agreement to our Volunteer/Event Coordinator at Camos@luzernespca.org.

This agreement makes clear what each of us can expect from the other. If your event fits well with the mission and values of the SPCA of Luzerne County we can provide you with our logo, a sample letter, and other resources.

If you would like to host an event, please contact the Volunteer/Event Coordinator at (570) 825-4111 extension 104.

Third Party Event Form

Contact Information

Name

First Name *

Last Name *

Address

Country

Address Line 1 *

City *

State/Province *

Postal Code *

Email (Required)

Phone Number (Required)

Event Information

Check all that apply

My event is a one time event.
My event will take place multiple times over multiple dates.
My event is open to the public

Start Date of Event:

Month

Day

Year

End Date of Event (if more than one day):

Month

Day

Year

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Event Start Time

Hour

Minutes

AM/PM

Event End Time

Hour

Minutes

AM/PM

Type of Event: (Please be specific) (Required)

Location of Event (Required)

Additional Information about the event:

SPCA of Luzerne County Third Party Event Agreement

The SPCA of Luzerne County third party event activities are for the purpose of fundraising, awareness, or the gathering of needed items (blankets, toys, food, treats, etc.) for the organization. No adoptions will be processed during these events.

In most situations, the SPCA is not able to provide staffing for third party events. If organizational materials are requested, the request must be made at least three weeks prior to the event date.

A host or sponsor of a Third Party Event may use the SPCA’s organizational materials, logo, or any indication of affiliation only with the expressed, written permission of the SPCA of Luzerne County.

The SPCA does not provide public relations or marketing for third party events. However, if the event is open to the public, the SPCA will post the event on www.spcaluzernecounty.org and the official Facebook and Twitter pages, with permission from the event host. It is at the SPCA’s discretion as to how early the event is posted on the official SPCA social media sites.

If you plan to approach individuals or businesses on behalf of the SPCA to solicit donations, goods, services, or celebrity appearances for your event, you must first notify the SPCA of your intent and obtain approval. In some cases, the SPCA may provide an official letter to request support. If such an official letter is provided, you agree to use that letter without revision in soliciting donations unless you obtain written permission from the SPCA to use other solicitation methods.

The SPCA will make every attempt to provide one canine or feline ambassador for third party events, provided that the request for an ambassador to be present at the event is made at least three weeks prior to the event date. Whether or not a feline/canine ambassador is able to attend depends upon the location and nature of the third party event, if other animals will be present at the event, the availability of a SPCA volunteer to transport and take care of the ambassador, and other variables such as weather on the day of the event.

The SPCA will provide tax acknowledgement (charitable deduction) letters to donors who make gifts to the SPCA via check or cash at third party events. Checks must be made payable to the SPCA of Luzerne County.

In order to provide a charitable deduction for cash donations, the donations must be accompanied by a receipt that states the donor’s name, address, phone number, and the amount of the gift. Gifts of cash not needing to be acknowledged for tax purposes (such as moneys collected for ticket purchases, etc) may be submitted together and do not need specific receipt information in order to be given to the organization.

If a third party event that is open to the public is cancelled, postponed, or the time of the event is changed, you agree to notify the SPCA of Luzerne County immediately. The SPCA of Luzerne County will not be held liable for any issues, injuries, damages to persons or property, or any other incidents that arise during your third party event

Type your name if you read, understand, and agree to abide by the SPCA’s Third Party Event Agreement. (Required)

Type your name if you read, understand, and agree to abide by the SPCA’s Third Party Event Agreement.